Articles on: Microsoft 365

Guide for Microsoft office 365 Products Description, Information and

Articles on: Microsoft 365

Guide for Microsoft office 365 Products Description, Information and

Basic Usage


Description: Word is a core Microsoft 365 application. There are many simple but useful features available in Microsoft Word to make it easier for study and work.

Basic Usage:

 MS Word is a popular word-processing program used primarily for creating documents such as letters, brochures, learning activities, tests, quizzes, and students’ homework assignments. 


Description: Microsoft Excel is a spreadsheet for Windows, macOS, Android and iOS. Excel is a core Microsoft 365 application.

Basic Usage:

 It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications.

PowerPoint :

Description: PowerPoint is a core Microsoft 365 application. Microsoft PowerPoint is a powerful presentation software.

Basic Usage:

Create presentations that include images, videos, transitions, and animations. Get to your presentations from your computer, tablet, or phone. Share and work with others, wherever they are.


 Description: Microsoft Outlook is a personal information manager. Connect, organize, and get things done with free personal email and calendar. Outlook is a core Microsoft 365 application.

Basic Usage:

 Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.


 Description: Microsoft OneNote is a computer program for free-form information gathering and multi-user collaboration. OneNote is a core Microsoft 365 application.

Basic Usage:

It gathers users’ notes (handwritten or typed), drawings, screen clippings and audio commentaries. Notes can be shared with other OneNote users over the Internet or a network.


Description: OneDrive for Business is the Microsoft cloud storage service that comes with Office 365 or SharePoint Server. OneDrive is a core Microsoft 365 application.

Basic Usage:

With OneDrive, you can securely store all your files in one place, share them with others, and get to them from anywhere.


Description: Microsoft Teams is a core Microsoft 365 application. Microsoft Teams is a chat-centered workspace in Office 365 that helps team members achieve more together. Microsoft Teams serves as a hub for teamwork, providing instant access to chat conversations, content, and tools from across Office 365 into a single workspace. SharePoint and OneNote are built in, and team members can work on Office documents right within the app.

Basic Usage:

Aside from chats, Microsoft Teams also supports video calls and meetings to enable teams to meet live, whether on demand, or scheduled. Team members can easily collaborate with multiple teams and search across people, chats, and files anytime. Microsoft Teams works across Windows, Mac, Web, Android, and iOS platforms. 


Description: Microsoft Access is a database management system from Microsoft. Create your own database apps easily in formats that serve your business best.

Basic Usage

Access combines the relational Microsoft Jet Database Engine with a graphical user interface and software development tools.

Advanced Threat Analytics:

Description: Advanced Threat Analytics (ATA) is an on-premises platform that helps protect your enterprise from multiple types of advanced targeted cyber-attacks and insider threats.

Basic Usage:

Malicious attacks are detected deterministically, by looking for the complete list of known attack types. Abnormal behavior is seen by ATA using behavioral analytics and leveraging Machine Learning to uncover questionable activities and strange behavior in users and devices in your network


Description:  Microsoft Bookings is an online and mobile app for small businesses that provide services to customers on an appointment basis.

Basic Usage:

Businesses Examples of such businesses include hair salons, dental offices, spas, law firms, financial services providers, consultants, and auto shops. Microsoft Bookings is available to customers in the U.S. and Canada who have an Office 365 Business Premium subscription.

Cloud App Security:

Description: Microsoft Cloud App Security. Elevate your security posture by taking control of your cloud environment. Identify and combat cyber threats across all your cloud services with Microsoft Cloud App Security (MCAS), a cloud access security broker (CASB) that provides multifunction visibility, control over data travel, and sophisticated analytics.

Basic Usage:

Discover and manage your apps. Streamline cloud access security with native integration: control and audit your apps and resources. Govern access to apps and resources. Discover shadow IT in your organization; understand and control your digital information estate. Check your cloud apps’ compliance. Evaluate against compliance standards, prevent leaks, and limit access to regulated data.


Description:  Microsoft Edge is the best browser for shopping. Microsoft Edge is the only browser with built-in tools to help you save time and money when shopping online.

Basic Usage:

Microsoft Edge is available across many devices, and can sync your passwords, favorites, and settings.

Enterprise Mobility and Security:

Description: Microsoft Enterprise Mobility + Security (EMS) is an intelligent mobility management and security platform. It helps protect and secure your organization and empowers your employees to work in new and flexible ways.

Basic Usage:

 Identity and access management, Information protection, Threat protection and Cloud security


Description:  Microsoft Exchange online Server is a calendaring and mail server developed by Microsoft that runs exclusively on the cloud, so it’s with you all the time.

Basic Usage:

Work smarter with business-class email and calendaring. Adapts to your work style, An intelligent inbox, Powerful calendaring and FastTrack Productivity Library.


Description: Collect the data you need to run your business, from customer satisfaction to employee feedback.

Basic Usage:

Microsoft Forms Collect better data and help you make better decisions. Easily capture the information you need. Organize your life


Description: Get endpoint security, device management, and intelligent cloud actions in a unified management platform with Microsoft Intune and Configuration Manager.

Basic Usage:

Support a diverse bring-your-own-devices (BYOD) ecosystem, Protect work data with or without device enrollment.


Description: Engage securely with your networks, including partners, suppliers, customers, citizens, and others. With a simple phone number sign-up, you can connect and coordinate with anyone.

Basic Usage:

Microsoft Kaizala is a simple and secure work management and mobile messaging app.

Microsoft 365 Defender:

Description: Microsoft 365 Defender. Stop attacks with automated, cross-domain security and built-in AI.

Basic Usage:

Prevent cross-domain attacks and persistence, Hunt threats across domains and protect your Microsoft 365 environment

Microsoft Editor:

Description: Microsoft Editor Bring out your best writing anywhere you write.

Basic Usage:

Write with confidence across documents, email, and the web. With features that help strengthen your spelling, grammar, and style, let Microsoft Editor be your intelligent writing assistant.

Microsoft Family Safety:

Description:  Microsoft Family Safety Protect the ones you love with digital and physical safety features.

Basic Usage:

Explore safely with content filters, web and search filters, location sharing, location alerts and saved places.

Microsoft Lists:

Description: Microsoft lists track information. Organize work. Customize for your team.

Basic Usage:

Stay on top of it all with Lists, your smart information tracking app in Microsoft 365. Work with anyone, anywhere. Configure your lists to better organize events, issues, assets, and more.

Microsoft Stream:

Description : Microsoft Stream is an enterprise video service that people in your organization can use to upload, view, and share videos securely.

Basic Usage:

You can share recordings of classes, meetings, presentations, training sessions, or other videos that aid your team’s collaboration. Microsoft Stream also makes it easy to share comments on a video and tag time codes in comments and descriptions to refer to specific points in a video.

Microsoft To Do

Description: To-Do’s intelligent Suggestions make it easy to prioritize your daily tasks. Suggestions look at your to-dos across your lists and, based on an intelligent algorithm, recommend the most important ones for you each day. So, plan your day – add to-dos from our Suggestions or enter new to-dos in My Day.

Basic Usage:

Set due dates and reminder times for each to-do to keep everything on track. Add notes within each to-do’s detail view. Automatically sync your to-dos to Outlook tasks. Access your lists and to-dos from
anywhere. With our iPhone®, Android™, and Windows 10 web apps, you can log in to your account on all your devices.

Microsoft Viva:

Description: Microsoft Viva is an employee experience platform that combines communications, knowledge, learning, resources, and insights. Powered by Microsoft 365 and experienced primarily through Microsoft Teams, Viva fosters a culture where people and teams are empowered be their best from anywhere.

Basic Usage:

Microsoft Viva Topics automatically organizes content and expertise across your organization, making it easy for people to find information and put knowledge to work. Microsoft Viva Topics helps people put knowledge to work, using AI to surface expertise in the apps they use every day. In addition, viva Topics automatically organizes content across apps and teams with built-in security and compliance features.

Mobile apps:

Description: Your go-to productivity app for mobile devices. The new Office Mobile app combines Word, Excel, and PowerPoint with exclusive features to make it your go-to productivity app for phone, tablet—or both.

Basic Usage:

Word, Excel, and PowerPoint in one app. Uniquely mobile ways to make document creation easier. Quickly perform common mobile tasks with built-in Actions.

My Analytics:

Description: My Analytics provides statistics that help you understand how you spend your time at work.

Basic Usage:

My Analytics looks at your everyday work activities, finds areas that could benefit from your attention, and provides you with the tools to achieve a more thoughtful use of your time.


Description: Microsoft Planner is a tool that gives users a visual way to organize teamwork. Teams can create new plans, organize, and assign tasks, share files, chat about what they’re working on, set due dates, and update status.

Basic Usage:

Microsoft Planner also offers the ability to associate documents with specific tasks, edit them together, and have conversations around tasks.

Power Apps:

Description:  Microsoft PowerApps is an enterprise service that helps you quickly build, integrate, and share apps that work on any device.

Basic Usage:

PowerApps lets you use built-in connections or those built by your company to connect your app to cloud and on-premises services, including Office 365, Dynamics CRM, OneDrive, SharePoint, SQL Server, Oracle databases, and more. In addition, you can easily share your PowerApps with coworkers by simply typing an email address.

Power Automate:

Description: Take care of what's important. Automate the rest. Empower everyone to build automated processes with flows in Power Automate. Use low-code, drag-and-drop tools and hundreds of prebuilt connectors that automate repetitive, mundane tasks with ease.

Basic Usage:

Streamline repetitive tasks and paperless processes with Microsoft Power Automate—so you can focus your attention where it’s needed most.

Power BI:

Description: Power BI is a suite of business analytics tools that deliver insights throughout your organization. Connect to hundreds of data sources, simplify data prep, and drive ad hoc analysis.

Basic Usage

Produce beautiful reports, then publish them for your organization to consume on the web and across mobile devices. Everyone can create personalized dashboards with a unique, 360-degree view of their business. And scale across the enterprise, with governance and security built in.


Description: Microsoft Project is a project management software program, developed and sold by Microsoft, that is designed to assist a project manager in developing a plan, assigning resources to tasks, tracking progress, managing the budget, and analyzing work loads.

Basic Usage:

Customize your project management needs in a way that best suit your organization and helps shorten your time to market.


Description: Create polished, professional layouts without the hassle. Easily design unique, specialized materials for any purpose. Publish in the way that suits your audience best.

Basic Usage :

Share pixel-perfect printouts, send professional-quality email publications, or export to industry-standard non-editable formats. Create everything from simple greeting cards and labels to professional newsletters and marketing materials using Publisher’s wide range of pre-designed templates. Precisely layout and style text, pictures, borders, calendars, and more. In Publisher everything you add stays exactly the way you’ve designed it, in print, online, or in an email


Description: SharePoint Syntax uses advanced AI and machine teaching to amplify human expertise, automate content processing, and transform content into knowledge.

Basic Usage:

You can use SharePoint as a secure place to store, organize, share, and access information from almost any device. All you need is a web browser.


Description: Skype keeps the world talking. Say “hello” with an instant message, voice or video call – all for free, no matter what device they use Skype on. Skype is available on phones, tablets, PCs, and Macs.

Basic Usage:

Expertly manage your online meetings with advanced calling options, like muting one or all participants and transferring presenter control. Trust in business-quality meetings with encrypted video and audio streams.


Description: Microsoft Sway is a professional digital storytelling app for business that helps you and your colleague’s express ideas using an interactive, web-based canvas. Microsoft Sway’s built-in design engine helps you produce professional, visually appealing reports, presentations, and more without the need for extensive
formatting or additional training.

Basic Usage:

You can also modify the results to get the unique look and feel you want. Microsoft Sway makes your creation look great in any browser on any screen, and it can be shared with colleagues and customers by simply sending a link. Microsoft Sway helps you find and pull together all sorts of content without leaving the app, so you can drag and drop your images, text, videos, and charts right on to your canvas.


Description: The ultimate tool for diagramming.

Basic Usage:

Create easy-to-understand visuals with confidence. Choose from dozens of premade templates, starter diagrams, and stencils available in the Visio desktop and web app.


Description: Microsoft Whiteboard The collaborative digital canvas in Microsoft 365 for effective meetings and engaging learning.

Basic Usage:

Collaboration and brainstorming in the workplace. Creative and engaging learning.

Workplace Analytics:

Description: Workplace Analytics Gain data-driven visibility into how work patterns affect wellbeing, productivity, and business performance.

Basic Usage

Deliver actionable insights and recommendations, Balance productivity and wellbeing, enable data-driven decisions at the pace of change, Jumpstart deep analysis with the R package toolkit, Trusted Microsoft 365 security helps keep data safe and private, Organizations driving change with Workplace Analytics.


Description: Yammer is a freemium enterprise social networking service used for private communication within organizations. Access to a Yammer network is determined by a user's Internet domain so that only individuals with approved email addresses may join their respective networks.

Basic Usage:

Yammer is a social networking and communication platform for businesses of all sizes. It manages communication within organizations and acts as enterprise social software.

Updated on: 06/02/2023

Updated on: 01/07/2024

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